Privacy Policy

1. Scope and Controller Information

This Privacy Policy applies to personal data processed through the AAFT University Conference Series website and related publishing services operated by AAFT University, Raipur.

Depending on the context, AAFT University may act as the data controller or jointly determine processing with editorial teams, platform providers, and service partners involved in hosting, publishing, indexing, and communication services.

2. Categories of Personal Data We May Collect

We may collect personal data necessary for academic publishing, editorial workflows, communication, and platform operations, including:

• Name, designation, institutional affiliation, and professional details
• Email address, phone number, and contact information
• User account credentials and preferences
• Author, reviewer, and submission-related metadata
• Editorial communications and correspondence
• Technical data such as IP address, browser type, device details, and usage logs
• Consent records, subscription preferences, and communication settings

3. Sources of Personal Data

Personal data may be collected directly from users during submission or registration, through editorial workflows, from institutional affiliations or co-authors, via website usage, cookies and analytics tools where permitted, and from trusted publishing or technical service providers.

4. Purposes of Processing

We process personal data only where necessary for legitimate academic and operational purposes, including:

• Managing conference submissions, peer review, and publication workflows
• Operating journal websites, archives, and article access systems
• Communicating with authors, reviewers, editors, and users
• Maintaining publication records and metadata integrity
• Providing support and responding to enquiries
• Enhancing website performance, accessibility, and usability
• Ensuring platform security and preventing misuse
• Sending relevant updates or communications where permitted
• Complying with legal, regulatory, and institutional obligations

5. Legal Bases for Processing

Where applicable, processing of personal data is based on performance of a contract, legitimate interests, legal obligations, protection of rights and security, and user consent where required.

Users may withdraw consent at any time without affecting prior lawful processing.

6. Cookies, Analytics, and Similar Technologies

The platform may use cookies, server logs, and analytics tools to support functionality, improve performance, and enhance user experience.

Non-essential cookies are used only after obtaining user consent where required. Further details are available in the Cookie Policy.

7. How We Share Information

We do not sell personal data. Information may be shared only where necessary for:

• Editorial and publishing operations
• Technical infrastructure and hosting services
• Indexing, DOI registration, and archiving services
• Legal, regulatory, or compliance requirements
• Protection of rights, safety, and security

8. International Data Transfers

Due to the global nature of academic publishing, personal data may be processed across different countries. Appropriate safeguards are implemented where required.

9. Data Retention

Personal data is retained only for as long as necessary for academic publishing, recordkeeping, and legal compliance.

Publication-related data may be retained longer to preserve the scholarly record and ensure citation integrity.

10. Security Measures

We implement reasonable technical and organizational safeguards to protect personal data.

However, no system can guarantee absolute security, and users are responsible for maintaining the confidentiality of their account credentials.

11. Your Rights

Subject to applicable laws, users may have the right to:

• Access their personal data
• Correct or update inaccurate information
• Request deletion of data
• Restrict or object to processing
• Request data portability

Users may also lodge complaints with relevant authorities where applicable.

12. Marketing Communications and Preferences

Users may manage communication preferences or unsubscribe at any time.

Essential communications related to submissions, editorial processes, or system updates may still be sent.

13. Children’s Privacy

The AAFT University Conference Series primarily serves academic and professional audiences.

We do not knowingly collect personal data from children unless permitted under applicable laws.

14. Third-Party Services and External Links

The website may include links to external platforms, repositories, indexing services, or third-party tools.

These operate independently under their own policies, and AAFT University is not responsible for their practices.

15. Changes to This Policy

This Privacy Policy may be updated periodically to reflect changes in legal requirements, technologies, or operations.

Updated versions will be published on this page.